Save Money- those are the two most wanted words for all businesses. But saving money can sometimes be scary. We’ve all heard the phrase: buying cheap can be an expensive mistake. However, when it comes to document management software this phrase does not apply. A document management system is what it is and in some cases might seem expensive. And let’s be honest- no one wants to fork out a pile of cash if it does not seem absolutely crucial at the exact moment when you have your bank card or internet banking in front of you.
Document Management- Can I afford Not to?
Can you? Let’s look at the world as it is now: globalisation has forced companies to compete not only with the business down the street, but the business two continents down the world map as well. Consumerisation has turned consumers into wild childs who demand instant gratification service and excellence. And why not? We have the technology to produce instant gratification.
So is Document Management worth it as an expense? Yes. And believe it or not, it’s not that expensive. As a business owner or manager you need to look at the big picture when investing in software solutions. Why are you investing? What will it provide in future? What will your return on investment be? How will it influence operational efficiencies? How will it save me time and money? How will it increase productivity for my staff?
And then the big question: In today’s global environment is it still acceptable not to be online, integrated and optimised with regard to your business? Are you offering your clients all that you can?
Document Management Costing-Let’s Look at the Big Picture
If you are hovering on the edge or trying to decide whether or not to buy a document management software system, look at your business processes. Why do you need a document management system. Are you spending a lot of time on admin? Will a document archiving (document management) system reduce the amount of admin time? Will less paperwork and paper use save you money? Will an online portal and automatic billing make your clients happier?
A document archiving system is a long-term investment and is not simply a logistics software solution that you will use now and again. It has to be configured and integrated to become a permanent part of your business operations. Most importantly, it needs to show you a return-on-investment and needs to simplify and automate your administration processes.
Want to Know More About Dovetail’s Document Management System? Click Here