Document Management - eDocs
Allows for safe, proficient and cost-effective imaging and distribution of business documents,
therefore ensuring process consistency.
The eDocs system archives and distributes standard business documents, general documents and scanned images in the most efficient and cost
effective way, ultimately offering more than just document imaging.
Standard documents, like the waybill, can be imaged and this module also allows for all corresponding documents to be scanned and retrieved.
The images can be accessed via the eBusiness module or can be emailed to the customer.
The benefits:
Saves costs as one of the biggest hidden expenses, that paper-intensive businesses face, is the time it takes to work with paper files,
whereas eDocs lets employees find and work with those documents without ever having to leave their desks.
Provides several layers of security: multiple levels of password-protected access for groups and individuals; encryption of
document contents; and audit trails showing who has accessed or updated documents.
Provides disaster recovery by protecting your paper records while creating electronic copies that can be backed up in multiple ways,
including off-site data backups and other steps to ensure that a fire, flood, or break-in won't cripple your business.
Allows your employees to access vital records from wherever they are, which is a significant improvement over paper files, since more than one
employee can now look at a one file at the same time. In addition, multi-layered access allows employees to see and change only the
documents they’re authorized to handle.
Enforces consistency to the degree you want it: even though different departments may have different approval processes, once those are
defined, the system will make sure they're followed. No longer will consistency in filing, naming conventions, and workflow suffer
as you add new employees or cover for vacationing staff.
